Howengineering writing differs from business writing
Effectivecommunication is very important in modern business. There are variousways in which people can communicate in the right manner. Writtencommunication is one of the ways that is used to communicateinformation between individuals. Every kind of business or professionhas its appropriate way of communicating (Anderson 2007). It isimportant to understand the right way to right reports so that theintended message can be communicated. When choosing the method ofwriting a report, it is necessary to ensure a suitable method hasbeen chosen. Some industries have a standard way in which theirreports are made. A report that is prepared in any different way willnot be accepted. This paper aims at explaining the differencesbetween engineering or technical writing and business writing.
Businessand technical writing are segregated by the subject matter. Technicalwriting involves reports about subjects like science, technology andengineering. Technical reports are done according to a specificformat. It is important for the writer to understand what is expectedand adhere to it. Every technical industry has its own preferred wayof writing its reports. Business writing is more common thantechnical writing (Brierley 2002). It involves all other forms ofwriting that people do in their places of work with the exclusion ofcreative writing and journalism. It is less formal than technicalwriting and includes memos, proposals, minutes, letters and evenemails. Despite the differences between the two, there is usually acrossover. Some business documents such as proposal may containtechnical information used to make certain decisions. On the otherhand, technical writers may be called upon to use business languageto help their audience understand the technical aspects of the letteror document. Many people are interested in learning how to writetechnical reports. There are many resources that can be used to getthe details. However, some of them are not good enough as they justuse business writing materials and make them appear technical. Peoplewho are seeking employment in the technical field need o be carefuland find training from the right sources.
Althoughthere are differences in the two types of writing, they serve onepurpose. Their purpose is to inform and pass the right information tothose interested in it. In order to pass the right information andensure it is understood by the recipient, it is important to use theright language. Mistakes can lead to misinterpretation. Using theright language and style of communications makes the message clear tothe reader and therefore easy to understand. A good report should beclear, without ambiguity and to the point (Johnson 2011). Using toomany unclear words may blur the message and lose the pint of writingthe report in the first place. There are words that appropriatelyused in technical or business writing. Professional jargon can beused in the reports if those being addressed are all aware of theintended meaning. The same kind of language cannot be used wherepeople lacking the understanding are involved. However, it is betterto use simple language than technical words as they often causeproblems and can be misinterpreted. Any doubtful words should not beused even when they seem to be impressive.
Alltypes of writing should be grammatically correct. If a document haserrors of grammar, punctuation or spelling mistakes, the writer willnot be taken seriously. The document will fail to communicate theintended message to the reader (Markel 2012). The style of thedocument is also important. Most business documents are morepersuasive in nature while technical ones are neutral and objective.They use facts to deliver the intended point.
Goodtechnical writing should be brief yet accurate. It should focus onthe intended point so that the reader is able to understand themessage that requires to be communicated. Although technical termscan be used, technical writers try to avoid them except where theirusage is necessary. Using too many technical terms can make thedocument lose its meaning. Most technical documents are used in realsituations (O’Hara 2014). Therefore, it is important for thedocument to be clear on the subject matter being discussed. It canresult in more problems if the procedures or subject being discussedin the document is not clearly understood by the reader.
Agood technical writer should be aware of the audience and what theyexpect. Being aware of the level of knowledge of the audience willhelp the write deliver the required information. This awareness willhelp determine the amount f information and or details to becontained in the document. For instance, a document designed for thegeneral public will not be written the same as one that will be usedfor highly skilled engineers (Tebeaux, Dragga 2010). A technicalwriter can write the desired document well even when they are notexperts in the field of concern. By working together with experts inthe concerned area, they are able to deliver the desired message.
Accuracyis technical writing is mandatory. This requires the write to beclear on what message needs to be transmitted to the audience. Themessage should be communicated in a way that will not leave anydoubts in the mind of the reader. Knowing the audience and itsexpectations will help structure the document in the desired manner.The message should be easy for the reader to follow and achieve thesame message as intended by the writer. Apart from accuracy, thedocument should also be presented in the right format (Johnson 2011).Technical documents have particular formats that should be followed.Various professionals have their preferred formats used by theirmembers to communicate among themselves or with the rest of thepublic.
Technicalwriting requires special skills to deliver the message in the rightform. This requires the writer to get some form of training. If thewriter does not have the knowledge in the field being reported on,they can work with experts to help them grasp the desired message.There are many places one can learn to be a technical writer (Crabbe2012). The information that is conveyed in technical writing is oftencomplex and the information should be analyzed and presented in a waythat is easy for the readers to understand. This is one reason forthe writer to be aware of what the audience expects and what they areable to understand.
Thetechnical write should not only have the knowledge of the field beingwritten about abut also effective communication skills. The writershould be aware of the best ways to put the desired message across tothe reader. The use of computer programs is common when writing thesereports (O’Hara 2014). Therefore, the write should have thoroughknowledge to use the programs required in producing the desiredresult.
Businesswriting is a lot more common. It refers to the different types ofcommunication used in everyday business. It is easy to write abusiness document than a technical one. Anyone one with basic writingskills can produce a business report as long as they are aware ofwhat needs to be achieved. However, it requires that the writer beable to write in a clear and understandable manner (Anderson 2007).The document should be prepared in a professional way that willclearly communicate the desired objective. Just as technical writing,a person may need to get some training in order to get the necessaryskills. There are many institutions that offer this kind of training.The main aspect of the training is to help the writer to structurethe reports in a manner that will clearly pass the desired message.
Trainingin business or technical witting is necessary even for people who maybe aware of what needs to be done. Training equips a writer with theability to communicate more effectively using the right language thatwill be understood by the audience. In the modern world, most of thetime of professionals is used doing some of business related writing.Choosing a trainer with a wide range of experience will help ingetting the right skills to improve quality of writing (Brierley2002). In some cases, the quality of the message and its presentationwill help determine the outcome of a business transaction. Whetheryou are a business professional or a job seeker, you need to get youwriting right. It can be the difference between getting a new deal ora new job. Since your work involves lot of writing, you need to makesure your writing skills are at their best. Written communication isa major component of modern communication.
Itshould be understood that there are times when both technical andbusiness writing can be used together. You need to know how to usethe two together to avoid making the reader confused. For people whowant to add knowledge of these two forms of writing, they should takelesson either locally or on the internet. You can choose the ode oftraining that suits your situations. There are online tutors as wellas local colleges that offer the training. Both types of writing areimportant and none should be ignored (Johnson 2011). Understandingeach of them and how to use them well is a very strong positive foranyone to posses. When preparing the documents, the writer shouldensure there documents are free from any mistakes. A mistake in thedocument leads to the writer losing credibility and it might cost theorganization business. After preparing technical or businessdocument, it is important to go through it and ensure it is free ofany mistakes.
Technicalwriting gained popularity during the Industrial Revolution. Duringthat time, new machines were being introduced in the production ofvarious products. There was need to instruct people on how to use themachines safely. The people who invented the machines detailedinstructions that wee to be used by the people in the factories whowere employed to operate the machines. The writers had to make theirinstructions very clear to avoid any ambiguity (Markel 2012). If thereposts were not clear, the users would make mistakes that could leadto injuries. Writing the procedures was the only way of ensuring thatother people other than the investors of the machines also learnedhow to use them. People who could document the procedures in theright way were highly sought after. Therefore, the documents welldocumented procedures were needed by all the industries thatincorporated the use of machines in their operations. After WWII,more technological advances were made. This increased the demand fortechnical writing skills.
Inconclusion, business and technical writing have an importance inmodern conduct of trade. Business writing is more common and requiresfewer skills to write. It is used when writing memos, minutes, emailsand other forms of communication in business. Although it is lesscomplicated business writing skills are required in order to producethe best reports. Technical writing requires special skills. Atechnical writer should have an understanding of what is beingwritten (Crabbe 2012). The idea of technical writing should be topass the message in a form that is easy t understand. A technicalwriter should understand the capacity of the audience to comprehendthe message being communicated. A report aimed for the general publiccannot be the same as one designed for experts such as scientists orengineers. Although the two types of writing are different, they canbe used together in the same document. Therefore, a technical writermay also need to use business writing language effectively. Technicalwriting involves the use of terminologies. The use of technical termsshould be limited to avoid ambiguity. Whenever possible, simple termsshould be used in place of technical terms. Using too many technicalterms can lead to the report becoming ambiguous. Technical writers donot have to be exerts in the particular field. They can work withexperts to come up with the writing they want to get. People who needto improve their writing skills can acquire the skills by gettingtraining from local colleges or through the internet.
Anderson,PV. TechnicalCommunication [A Reader-Centered Approach] 6th Edition.Thompson Wadsworth, 2007. Pg. 485.
Brierley,S. “ScreenCaptures 102”.STCCarolina.2002. Retrieved May 9, 2014. Pg. 5-8
Crabbe,S. “Constructinga Contextual History of English Language Technical Writing".Universityof Portsmouth.2012 Retrieved April 30, 2014. Pg. 3.
Johnson,T.“WhatTools Do Technical Writers Use".I’dRather Be Writing.December 19, 2011. Retrieved May 4, 2014.
Markel,M. TechnicalCommunication 10th Edition.Bedford/St. Martins, 2012. Pg. 12-14.
O’Hara,F. M. Jr. “ABrief History of Technical Communication".MontanaState University Billings.Retrieved April 22, 2014. Pg. 2.
Tebeaux,E. and Dragga, S. TheEssentials of Technical Communication.Oxford University Press, 2010. Pg. 7.